Navigation Cards — Expedition Verne

PURCHASING01

Compare supplier offers

“Here are two supplier offers. Compare them in a table: price, delivery times, payment terms, and penalties. Point out the risks and what a good negotiator would ask before deciding”.

Tip. Attach the documents and always ask for the comparison table.

PURCHASING02

Prepare a negotiation

“I'm going to negotiate the renewal of [contract / material] with [supplier]. With this history [paste the data], give me arguments in my favor, possible concessions, and a plan B if we don't reach an agreement”.

Tip. Practice: ask it to play the supplier and push back.

PURCHASING03

Raise a claim with a supplier

“Draft a firm but polite email to [supplier] regarding [delay / non-conformity], citing what was agreed [paste the terms] and proposing next steps”.

Tip. Firm doesn't mean aggressive: ask for both versions and compare.

PURCHASING04

Summarize a contract

“Summarize this contract [paste the text]: parties, duration, amounts, penalties, key obligations, and clauses that should be reviewed by the legal team”.

Tip. AI provides guidance; final legal review is up to the legal team.

PURCHASING05

Analyze spending

“With this list of orders [paste the data], group spending by category and supplier, and point out where there is risk concentration or savings opportunities”.

Tip. Also ask for the top 10 suppliers by volume.

PURCHASING06

Prepare a tender specification

“Help me draft a tender specification to contract [service]: scope, requirements, evaluation criteria, and timeline. Ask me questions if you're missing information”.

Tip. Let it ask you questions before drafting: it improves the quality.

FINANCE07

Review an invoice in question

“Compare this invoice [paste the text] with the purchase order and delivery note [paste the data]. Point out any discrepancies in prices, quantities, or payment terms”.

Tip. Ideal before blocking or approving a questionable payment.

FINANCE08

Chase a payment

“Draft a payment reminder email to [client], firm and professional in tone, for invoice [number] overdue by [days]. Give me a first version and an escalation version”.

Tip. Have the escalation version ready before you need it.

FINANCE09

Simulate scenarios

“With these assumptions [paste the data], give me an optimistic, a base, and a pessimistic scenario for [margin / cash flow], and tell me which variable moves the outcome the most”.

Tip. Always ask about the most sensitive variable.

FINANCE10

Find and cross-check external data

“Find the price of aluminium on the LME (cash and 3-month) for the last [12] months and the current futures curve. Summarize the trend, the factors behind it, and a price scenario for the next [2] quarters with a high and low range. Include the source and date for each data point”.

Tip. Always cross-check the figures with your broker: free sources may be delayed.

FINANCE11

Prepare the audit

“Help me prepare the audit for [fiscal year]. Based on the observations from the previous report [paste the data], list the documentation I need to have ready, who provides it in each case, and in what order it's best to address it. Point out which observations are still open”.

Tip. Use it as a work script — you can also ask it to search for documentation in SharePoint or your OneDrive.

FINANCE12

Automate a report

“I make this report by hand every month [describe the steps]. Suggest how to structure it for automation and exactly what I should ask IT for”.

Tip. Describe the steps the way you'd explain them to an intern.

FINANCE13

Explain this month's variances

“Here's the month-end close and the budget [paste the data]. Write an executive summary of the main variances, with possible causes and three questions to review with the people responsible”.

Tip. Never paste data you wouldn't share by email.

PRODUCTION & PLANT14

Prepare the morning meeting

“With these night shift incidents [paste the list], prepare a five-minute briefing for me: what happened, impact on the day's plan, and decisions that need to be made”.

Tip. Always ask for a format: script, table, list…

PRODUCTION & PLANT15

Turn notes into instructions

“Turn these notes from an expert operator [paste the notes] into a step-by-step work instruction, clear for someone new to the role, with safety warnings highlighted”.

Tip. Check with the expert before publishing.

PRODUCTION & PLANT16

Analyze a downtime

“With this downtime log for [line / equipment] [paste the data], help me with a five-whys analysis and propose actions to prevent it from happening again”.

Tip. The five whys are answered on the plant floor, not in the office.

PRODUCTION & PLANT17

Write the shift handover

“Turn these shift notes [paste the notes] into a clear handover report: line status, open issues, and pending items for the next shift”.

Tip. A good handover saves the first hour of the shift.

PRODUCTION & PLANT18

First-line maintenance

“Help me put together a first-line maintenance plan for [equipment]: tasks, frequency, and a simple checklist for the operator”.

Tip. Cross-check the frequencies with the manufacturer's manual.

PRODUCTION & PLANT19

Communicate a change on the floor

“Write a short communication for plant staff about [procedure / schedule change], clear, free of jargon, and explaining the reason for the change”.

Tip. The why matters more than the what.

PRODUCTION & PLANT20

Prepare for a plant visit

“[Client / auditor] is coming to visit the plant. Prepare the visit script for me: route, key safety messages, and what to highlight about our process”.

Tip. Rehearse the route with the script in hand.

PRODUCTION & PLANT21

Summarize the shift's key metrics

“With this production data [paste the data], put together a shift summary for me: approximate output, main losses, and comparison against target”.

Tip. Always compare against target, not against yesterday.

PRODUCTION & PLANT22

Spot a bottleneck

“Analyze this process data [paste the data]: cycle times, wait times, stoppages, and output by stage. Identify where the main bottleneck is, explain what's causing it, and propose three actions to increase flow without compromising quality”.

Tip. Prioritize the point that limits the capacity of the whole line, not just the one with the most incidents.

QUALITY & LAB23

Summarize a customer complaint

“Summarize this customer complaint [paste the text] in 8D format: problem description, immediate containment, and possible root causes to investigate”.

Tip. AI proposes hypotheses; you provide the evidence.

QUALITY & LAB24

Respond to the customer

“Draft the official response to this complaint [paste the 8D]: containment, root cause, and actions, in a professional tone aimed at maintaining the customer's trust”.

Tip. Check that it doesn't promise deadlines you can't meet.

QUALITY & LAB25

Prepare a quality audit

“Create a checklist for me for the [ISO 9001 / customer] audit of the [X] area: documents, records, and typical auditor questions with a suggested response”.

Tip. Missing records get spotted beforehand, not during the audit.

QUALITY & LAB26

Interpret test results

“With these lab results [paste the data], compare them against the specification [paste the limits] and identify what is out of range and its possible impact”.

Tip. Attach the specification: without limits there's no criterion.

QUALITY & LAB27

Write a nonconformance report

“Write an internal nonconformance report about [describe the finding]: objective description, requirement not met, and evidence, without naming individuals”.

Tip. Describe facts, not culprits.

QUALITY & LAB28

Standardize a method

“Turn this way of working [describe it] into a procedure: purpose, scope, responsibilities, and numbered steps”.

Tip. Hand it to someone who doesn't know the process: if they understand it, it works.

QUALITY & LAB29

Analyze defect trends

“With this defect history [paste the data], identify patterns by product, line or shift, and suggest where to investigate first”.

Tip. A pattern isn't a cause: it's where to start looking.

QUALITY & LAB30

Quality micro-training

“Prepare a ten-minute micro-training for operators on [quality topic], with examples from our operations and three review questions”.

Tip. Ten well-spent minutes are worth more than an hour.

HR31

Write a job posting

“Write a job posting for a [position] role at our [ALI / AMO / CAS] plant. Warm and direct tone, must-have requirements separated from nice-to-haves, no internal jargon”.

Tip. You sign, AI proposes: review before publishing.

HR32

Prepare an interview

“I'm about to interview a candidate for [position]. Give me ten questions: technical, behavioral and team fit, noting what to assess in each one”.

Tip. The best questions ask for real examples, not opinions.

HR33

Communicate an organizational change

“Draft the communication about [change] for the staff: what's changing, why, who it affects, and where to resolve questions. Warm and honest tone”.

Tip. If you don't explain the why, people will make it up.

HR34

Prepare a difficult conversation

“I need to talk to an employee about [sensitive topic]. Help me structure the conversation: how to open it, what to avoid, and how to close it with a concrete plan”.

Tip. Don't paste names or personal data: describe the situation.

HR35

Design an onboarding plan

“Design a thirty-day onboarding plan for a new [position] at the [X] plant: weekly milestones, people they should meet, and required training”.

Tip. The first day is always remembered: take care of it in the plan.

HR36

Describe a role

“Write the job description for [X]: mission, main duties, requirements and relationships with other departments. Ask me questions if you need more context”.

Tip. Let it ask you questions: you know the role best.

SALES & LOGISTICS37

Prepare a client visit

“I'm visiting a client in the [sector] sector. Prepare a one-page brief for me: order history [paste the data], open issues, and five smart questions for the meeting”.

Tip. The more context you give it, the better the brief.

SALES & LOGISTICS38

Respond to a request for quote

“Help me structure the response to this request for quote [paste the text]: what exactly they're asking for, what questions to clarify before quoting, and the outline of the proposal”.

Tip. Clarifying questions before quoting helps avoid lost bids.

SALES & LOGISTICS39

Follow up on a sales lead

“Write a follow-up email to [client] after the visit on [date]: a summary of what was agreed and next steps, in a tone that keeps interest without pressuring”.

Tip. Send it within 48 hours: after that, it goes cold.

SALES & LOGISTICS40

Analyze the client portfolio

“With this list of clients and sales [paste the data], classify them by volume and trend, and tell me where there's a risk of churn and where there's a growth opportunity”.

Tip. Ask about the ones declining slowly: they're the ones slipping away.

SALES & LOGISTICS41

Communicate a delivery delay

“Write the communication to [client] about the delay of order [number]: an honest reason, a realistic new date, and a plan to minimize the impact”.

Tip. A realistic date: a second delay costs twice as much.

SALES & LOGISTICS42

Prepare for a trade fair

“We're going to [fair]. Prepare the plan for me: objectives, key messages, clients to meet, and a contact card template for the stand”.

Tip. Without a contact card, the fair's value is forgotten within a week.

SALES & LOGISTICS43

Optimize shipments

“With this week's shipments [paste the data], suggest how to group them to reduce costs and what questions to ask the carrier”.

Tip. Consolidating shipments is the quickest way to save on logistics costs.

SALES & LOGISTICS44

Summarize a client's agreed terms

“Summarize the terms agreed with [client] [paste contract or emails]: prices, deadlines, penalties, and incident history”.

Tip. Attach the documents and always ask for the comparison table.

SALES & LOGISTICS45

Detect pending emails

“Review my emails from the last [7] days and find the ones still pending a reply or action from me. Group them by client and sort them by urgency, noting for each what's expected of me and how long it's been stalled”.

Tip. Always narrow the period and folder: without a date, Copilot can get lost in older messages.

ALL ROLES46

Ask Copilot how to phrase your request

“I want to achieve [your goal]. Before answering, ask me all the questions you need to give me the best possible result”.

Tip. The most powerful card in the deck.

ALL ROLES47

Soften a difficult email

“This email sounds harsher than I want [paste the draft]. Rewrite it keeping the message but in a constructive tone, and give me a short version and a detailed one”.

Tip. Ideal for the email you'd write when you're angry.

ALL ROLES48

Turn a meeting into minutes

“With these notes or transcript [paste the text], create the meeting minutes for me: decisions made, actions with owner and date, and parked topics”.

Tip. Without an owner and a date, it's not an action: it's a wish.

ALL ROLES49

Translate with context

“Translate this text into [English / French] keeping the professional tone and the terminology of our aluminum sector [paste the text]”.

Tip. Always tell it the sector: it greatly improves the terminology.

ALL ROLES50

Prepare a presentation

“I need to present [topic] to [audience] in [X] minutes. Suggest the structure, the key messages, and a good hook to start”.

Tip. Structure first; slides come after.

ALL ROLES51

Learn something new

“Explain [topic] to me at three levels: as if to a child, as if to a professional from another field, and as if to an expert. End with three resources to go deeper”.

Tip. Every great journey begins with a question.

ALL ROLES52

Prioritize a task list

“I have these pending tasks [paste the list]. Sort them by priority considering urgency, impact, and effort. Suggest what I should do first, what can wait, and what could be delegated”.

Tip. Not everything urgent is important: prioritize what moves the result most.

ALL ROLES53

Turn data into decisions

“Analyze this data [paste the data] and tell me what important conclusions can be drawn. Point out relevant changes or anomalies, what information is missing, and what three decisions you would make based on them”.

Tip. A good answer doesn't just describe the data: it helps decide what to do with it.

ALL ROLES54

Review work before submitting it

“Review this work [paste the text or attach the document] before submitting it. Look for errors, incomplete information, contradictions, and unclear points. Sort them by importance and suggest a specific correction for each one”.

Tip. First ask it to detect the problems, then to fix them.